Dmytro G

Fractional COO for Agencies

OPM

I step into agency ops, rebuild the system, and run delivery part-time so founders get 4-5 hours back per day and projects ship on time.

Scaled 10 → 30+ active projects$300K/month agency delivery stabilized

From recent agency engagements.

No pitch. We map what's stuck, decide the fastest fix, and confirm if I'm the right person to take delivery off your plate.

If any of this is happening in your agency, you're already paying for it

  • Client work is "almost done" for weeks
  • Account managers promise dates the team can't hit
  • Scope changes daily and no one truly owns delivery
  • You are the escalation path for every decision
  • Timelines feel made up, so you stop trusting them
  • Client churn risk spikes after missed deadlines

If this is familiar, a 15-min call will tell you whether it's a fast rescue or a deeper systems fix.

Offers

Choose the engagement that stabilizes agency delivery and removes you as the bottleneck.

Most agency owners start with Delivery Stabilization, then continue with Fractional COO to keep delivery predictable.

Best place to start

Delivery Stabilization (3–6 weeks)

A system audit plus immediate fixes to stabilize delivery fast.

I either fix your current system or build one from scratch.

Best for: Founders whose client work is behind, unclear, or stuck in constant discussion.

Common problems:

  • Deadlines slipping with no recovery plan
  • Scope, priorities, and ownership constantly changing
  • Account managers overpromise, delivery underperforms

What I do:

  • Audit delivery systems, handoffs, and bottlenecks
  • Fix the highest-impact blockers immediately
  • Reset scope and ownership for active client work
  • Install a simple cadence and reporting rhythm
  • Get the team executing instead of debating

Timeline / engagement: 3–6 weeks (depending on scope)

Expect immediate relief in week 1, full stabilization in 3–6 weeks.

Scoped after the intro call. Limited capacity.

Fractional COO for Agencies (Monthly)

Ongoing ops and delivery leadership without the cost or risk of a full-time hire.

Best for: Agency owners who are growing fast but struggling with delivery consistency.

Common problems:

  • Weak or unreliable project managers
  • Tasks promised but not completed
  • Accountability gaps and constant excuses
  • Founder forced to micromanage delivery

What I do:

  • Own delivery and execution across clients
  • Hold team accountable for commitments
  • Fix or replace weak links when needed
  • Hire, onboard, and organize delivery roles
  • Install systems and reporting that remove chaos
  • Prevent issues before they hit clients

Timeline / engagement: Monthly retainer (part-time, 5–15 hrs/week)

Scoped after the intro call. Limited capacity.

Part-time engagement. Flexible scope.

Agency Results

A snapshot of delivery turnarounds and ops upgrades inside agencies.

Delivery & Ops Stack

ClickUpGoogle SheetsGoogle Apps Scriptn8nMake (Integromat)ZapierOpenAI APIGoHighLevel (GHL)AsanaCustom Reporting

Tools chosen to reduce manual work, improve visibility, and automate delivery.

Digital AgenciesMarketing AgenciesContent Agencies

Helped a creative agency founder save ~5 hours/day by rebuilding delivery ownership, dashboards, and reporting.

Stabilized broken agency processes managing ~$300K/month in ad spend by introducing clear ownership, workflows, and delivery accountability.

Migrated a content agency from Notion to ClickUp and scaled delivery from 10 to 30+ client projects.

How It Works

A focused process to stabilize agency delivery and remove you as the bottleneck.

01 15-min intro

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15-min intro: you share what's stuck, what must ship next, and where clients feel the pain.

02 Identify the bottleneck

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03 Clear next step

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Best for

Agency owners who want delivery ownership and faster execution

  • You want client work to ship on time without micromanaging
  • You need clear ownership, accountability, and reporting
  • You want 4-5 hours a day back from delivery chaos

If you only need advice or a full-time in-house hire, this is likely not the right fit.

Testimonials

Agency founders who needed clarity, less chaos, and consistent client delivery.

Ready to stabilize agency delivery?

Book a short intro call to clarify priorities and define next steps.

You'll leave the call with clarity - even if we don't work together.